Here’s What You Missed: Summer 2022

Here’s What You Missed is a quarterly roundup that highlights a slice of the accomplishments and milestones achieved across OSU IT over the past four months.

Campus may have been quiet over the summer months, but IT remained busy wrapping up projects and initiatives and freeing capacity in preparation for new ones come fall. Here are a few things you may have missed:

Welcome to our new teammates

UIT hired two positions and welcomed back a familiar face for a third:

• Customer Experience hired Peter Owechko as the HMSC IT Manager
• Office of Information Security hired fomer student Tarren Meyers as a Lead Security Analyst for the SOC
• Welcome back, Diana Lindsley! Diana is serving as a project manager for the endpoint management project and is helping with the Identity Governance and Administration (IGA) project

Summer BBQ

UIT hosted a summer barbecue at the JSB in August — our first in-person gathering since the 2019 holiday party. There were burgers and hotdogs, friendly cornhole competitions, raucous rounds of jenga, and many, many Hawaiian shirts.

Annual Report

Annual Report 2021-2022 has launched! OSU IT has made significant strides over the last year, working to create capacity, build new capabilities and advance the university’s strategic goals and actions. We have done some incredible things together, and this report serves to highlight IT’s accomplishments from across the university.

IT Year in Review

Security

Tom Ordeman kicked off the Vulnerability Management Committee that will help address and mitigate risk across the university. Questions about the Vulnerability Management Committee can be directed to Tom Ordeman.

Link Oregon + Extension Broadband

Network + Telecom worked with Link Oregon to test and finalize the network architecture to bring Extension locations into the OSU network, greatly increasing bandwidth and digital capacity at these locations. The first to move this summer was the Burn Eastern Oregon ARC.

Lean Six Sigma Training

UIT and DFA kicked off the Lean Six Sigma training in August. UIT’s Carolyn Rothwell describes the training and its impact from her perspective:

“The Lean Six Sigma (LSS) training kicked off in August with a two-day in-person event. The interactive nature of the event helped us move quickly through business process improvement concepts and tools in a fun and practical manner. The Lean method’s alignment with UIT’s mission to create capacity and deliver value was instantly apparent. Focusing on your user is critical. The users define value, and we work to provide it. For each activity within a process, we need to ask if what we are doing is adding value (material changes that deliver value to the user). If not, there is waste in our process that we can work to eliminate. I immediately saw processes through a new lens, quickly identifying approaches that could make quick and impactful changes.

We are moving deeper into the training and applying the 5 LSS phases (DMAIC: Define, Measure, Analyze, Improve and Control) to current OSU projects. Leveraging current OSU projects rather than textbook examples allows for valuable hands-on learning with guidance and support. The training and project combination will result in tangible process improvements and develop a depth of knowledge to continue to apply the LSS methodology to many more OSU projects and processes.”

— Carolyn Rothwell, UIT Communications

Google Migrations

• Student Email: New student email creation will be migrated to Office365 beginning November 1, 2022, so all incoming fall 2023 students will start with O365 email accounts.
• Google Storage: The top 100 users of Google Drive storage were identified, and a plan was developed for migrating those users to alternative storage solutions prior to December 1, 2022.

Landmarks + Milestones